Privacy Policy

1. Introduction

Olderkesi Senior School ("we", "our", "us") is committed to protecting the privacy of students, parents, staff, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or interact with our school.

2. Information We Collect

We may collect the following types of personal information:

• Personal Identification: Full name, date of birth, gender, nationality, and identification numbers.
• Contact Information: Email address, phone numbers, and physical address.
• Academic Records: Previous school reports, KCPE results, and academic performance data.
• Medical Information: Health conditions, allergies, and emergency contact details.
• Parent/Guardian Information: Names, contact details, occupation, and relationship to student.
• Technical Data: IP address, browser type, device information, and cookies when you use our website.

3. How We Collect Information

We collect information through:

• Admission and registration forms (online and paper-based)
• Website contact forms and inquiry submissions
• Direct communication via email, phone, or in-person meetings
• Automated technologies such as cookies and analytics tools
• Photographs and video recordings during school events and activities

4. How We Use Your Information

Your personal information is used for the following purposes:

• Processing admissions and enrollment applications
• Maintaining student academic and attendance records
• Communicating with parents and guardians regarding school activities
• Managing school operations, billing, and fee payments
• Ensuring student safety, health, and welfare
• Improving our website, services, and educational programs
• Complying with legal and regulatory obligations

5. Legal Basis for Processing

We process your personal information based on the following legal grounds:

• Consent: Where you have given explicit consent for specific processing activities.
• Contractual Necessity: Processing required for the performance of an agreement (e.g., enrollment contract).
• Legal Obligation: Compliance with Kenyan education laws and regulations.
• Legitimate Interests: Processing necessary for the school's legitimate educational and administrative interests.

6. Data Sharing and Disclosure

We do not sell your personal information. We may share information with:

• Ministry of Education and other government authorities as required by law
• Third-party service providers (payment processors, IT services) bound by confidentiality agreements
• Medical professionals in case of emergencies
• Accreditation bodies and examination councils for academic purposes

7. Data Retention

We retain personal information only as long as necessary for the purposes outlined in this policy or as required by Kenyan law. Student records are typically retained for a minimum of 5 years after graduation or departure from the school.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include secure servers, encrypted data transmission, access controls, and staff training on data protection.

9. Your Rights

Under the Kenya Data Protection Act, you have the right to:

• Access your personal data held by the school
• Request correction of inaccurate or incomplete data
• Request deletion of your data (subject to legal obligations)
• Object to or restrict processing of your data
• Data portability where technically feasible
• Withdraw consent at any time where processing is based on consent

10. Cookies

Our website uses cookies to enhance your browsing experience. Please refer to our Cookie Policy for detailed information about how we use cookies and your choices regarding them.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

13. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us: